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Email Application Setup – Android Devices

This article will show you how to set up email on the Gmail app for the Android OS.

Add a New Email Account

  1. Open the Gmail app and navigate to the Settings section.
  2. Tap Add account.
  3. Tap Personal (IMAP/POP) and then Next.
  4. Enter your full email address and tap Next.
  5. Choose the type of email account you will be using.
    • POP3 will download the emails from the server and store them on your phone.
    • IMAP will store the emails on the server and show a cached copy on your phone. IMAP is best in most cases.
    • Exchange is not supported because it requires a Microsoft Exchange server
  6. Enter the password for your email address and tap Next.

Incoming Server Settings

  1. Username: Enter your full email address
  2. Password: Enter the password for your email account
  3. Server: This is your domain name preceded by “mail.” like mail.example.com.
  4. Port and Security Type:
    • If you’re using POP, choose either:
      • Secure – Port: 995 and Security Type: SSL/TLS (Accept all certificates)
      • Insecure – Port: 110 and Security Type: None
    • If you’re using IMAP, choose either:
      • Secure – Port: 993 and Security Type: SSL/TLS (Accept all certificates)
      • Insecure – Port: 143 and Security Type: None (Accept all certificates)
  5. Once the settings are entered, tap Next.

Outgoing Server Settings

  1. Select Require Sign-In.
  2. Username: Enter your full email address
  3. Password: Enter the password for your email account
  4. Server: This is your domain name preceded by “mail.” like mail.example.com.
  5. For SMTP Port and Security Type, choose either:
    • Secure – Port: 465 and Security Type: SSL/TLS (Accept all certificates)
    • Insecure – Port: 26 and Security Type: None (Accept all certificates)
  6. Once the settings are entered, tap Next.

Account Options

  1. Email Checking Frequency: Set how often you would like your device to check for new emails.
    Note: The more regularly your device checks for new emails the more it drains your battery.
  2. Notify me when email arrives: Leave this checked if you would like to be notified of new emails.
  3. Sync email from this account: Leave this checked if you want email to be checked automatically.
  4. Tap Next.